Sample wording to get you started. It is not legal advice. Have a lawyer review it before you send it to clients.
Service Agreement
Parties
This agreement is between [Your business] and [Client name], dated [Date].
Services
[Your business] will provide the venue rental described in your proposal or invoice.
Fees and payment
Your date is reserved once this agreement is signed and the deposit is paid. The remaining balance is due as shown on your invoice.
Rescheduling and cancellation
The deposit is non-refundable. If you need to reschedule, let us know as soon as possible and we will do our best to find a new date.
Initial to confirm you read the cancellation terms: [Client initials]
Access and vendors
Your rental includes the hours listed on your invoice, including setup and cleanup. Outside vendors must carry their own insurance and follow venue rules on decor, open flames and music curfew.
Security deposit and damage
The refundable security deposit is returned after the post-event walk-through, less any damage or extra cleaning. Damage beyond the deposit is billed to you.
Signature
[ ] I have read and agree to this agreement.